Campus IT Directors (CITD) Committee

Focus

The CITD is the university-wide, top-level committee of campus IT personnel whose focus is on maintaining a broad technical awareness of the IT environment internally and externally, with an eye toward reducing duplication of effort, consolidating resources, fostering innovation, and scaling solutions that have broad appeal or usefulness.

View the operational pages for this committee: TeamMeetingsDocuments.

Scope

The technically-focused CITD considers all matters brought to it by the Vice Chancellor for Information Technology (VCIT), by the functionally-focused Information Technology Strategic Advisory Committee (ITSAC), and by the ITSAC’s six subcommittees in the areas of Academic Technology, Desktop & Application Support, Enterprise Applications, Infrastructure, Research Computing, and Security & Compliance.

The CITD is responsible for coordinating communication across the campus, acting as the primary sponsor to present recommendations regarding IT infrastructure and architecture to the VCIT and the ITSAC, as well as being a sounding board for the VCIT on the impact and implications of executive decision-making. Information about these activities will be shared with the ITSAC policy, funding, and business application input.

The CITD is also responsible for the operational efficiency of the governance committees and provides input on coordination of the governance structure. The CITD vets, comments on, refines, and revises recommendations while they are in the process of being formed by the committees and in the final stages before they are delivered to the ITSAC.

The CITD also acts as a mentor to the committees and especially the committee chairs, setting expectations for committee process and performance; standards for data collection, assessment, and reporting; and facilitating the formation of recommendations related to IT governance. The CITD acts as an advisor to ITSAC on policy matters. At the direction of ITSAC, CITD may recommend and review membership on committees, task forces, working groups, and other parts of the governance structure, and may recommend the creation or dissolution of same.

Membership

The CITD is comprised of senior IT leadership in OIT, the colleges, and units with significant IT operations, including:

Office of Information Technology

  • Director of Shared Services
  • Director of Technology Support Services
  • Director of Communication Technologies
  • Director of Security & Compliance
  • Director of Infrastructure, Systems & Operations
  • Director of Enterprise Application Services
  • Director of Outreach, Communication & Consulting

Division of Academic & Student Affairs — Director of DASA Technology Services

Distance Education and Learning Technology Applications

  • Associate Vice Provost for Instructional Support Services
  • Associate Vice Provost for Educational Technology Services

College of Physical and Mathematical Sciences — Director of Information Technology

College of Engineering — Director of Information Technology

College of Design — Director of Information Technology

College of Management — Director of Information Technology

College of Natural Resources — Director of Information and Instructional Technology

College of Humanities and Social Sciences — Director of Information Technology

College of Education — Director of Information Technology

College of Agriculture and Life Sciences

  • Director of Information Technology
  • Director of Extension Information Technology

College of Veterinary Medicine 

  • Director of Information Technology
  • Director of Academic Support Services

College of Textiles – Assistant Dean for Information Technology

NCSU Libraries

  • Head of Information Technology
  • Associate Director for the Digital Library

The membership may decide by consensus to alter the membership based on institutional reorganizations, the institution of new programs, or other events. 

All members recommended to serve on this committee will be approved by the VCIT.

Structure

The CITD has a chair, a chair-elect and a secretary:

Chair – The committee will elect a chair who will be responsible for organizing and leading the committee and for representing the CITD to the ITSAC as necessary and appropriate. The term of the chair shall be one year.

Chair-elect – The committee will elect a chair-elect who will assist the chair in executing responsibilities of the office and assume the role of chair at the end of term. The chair-elect shall temporarily assume duties for the chair in the event the chair is unable to perform them. The term of the chair-elect shall be one year.

Secretary – The committee will elect a secretary who will assist the chair in administrating and organizing the committee. The secretary will post synopsis of issues provided by sponsors that have been finalized by the CITD. The term of the secretary shall be one year.

If any officer is unable to perform the requisite duties, a special election may be held to fill the position for the remainder of the term.

The CITD will not allow substitutes by the members in their absence, and the committee makes decisions by consensus. The term of members is set for the duration of their appointment to a senior IT management position at NC State.

In general, the CITD does not maintain subcommittees, although it may interact regularly with the six subcommittees of the ITSAC. The CITD may create subgroups of its membership as necessary to carry out specific goals. The CITD may also create task forces or working groups of short-term duration to accomplish a specific task or study, but in general should refer this type of activity to one of the established governance committees, subcommittees or councils.

Administration

Meeting Frequency

The CITD will meet regularly, and in addition to its regular meetings, it will hold a monthly open forum for member of all governance committees in and the broader community.

Administrative Procedures

This committee will follow the Administrative Procedures for IT Governance. Any new subgroups created must be named using the Governance Entity Definitions for subgroups.