Google best practices for back to school: Share your docs, protect your data
One of the biggest advantages of having the entire campus community — students, faculty and staff — on Google Apps @ NC State is the ability to collaborate more easily.
Instead of emailing a document as an attachment (which puts a strain on storage and network bandwidth), you can create a Google doc in Google Drive and share it. You can control the extent to which a doc can be viewed, edited or commented upon in various situations: among professors and students, students in a group project, or staff in a department or organization. Each Google doc also has a revision history. To get started, visit Google’s help on How to Share a Google doc in Google Drive.
It’s also a good idea to protect your personal and business data. Visit Best Practices for Data Security in Google Apps @ NC State to learn about:
- Appropriate use of private and sensitive data
- Your data in relation to Google
- Appropriate use of email
- Family Educational Rights and Privacy Act (FERPA) data
- Personally identifiable information
- Financial information
- Health Insurance Portability Accountability Act (HIPAA) and Protected Health Information (PHI)
- Export-controlled and other sensitive information
- North Carolina Public Records Act
- Intellectual property rights and participation of external user
- Google and NC State acceptable use
- Mobile security