Project Management

The Project Management/Coordination Office (PMO) is:

• A program administred by the Organizational Resilience Team within the Security & Compliance Unit of the Office of Information Technology (OIT). The PMO is dedicated to creating and maintaining standardized project management processes as well as providing the tools to facilitate the detailed planning/tracking of all complex and significant projects. The OIT PMO will work with the customers and Units of OIT to align our projects to our resources (time, money, and skills) thereby assisting with performing the correct project at the correct time with the correct people.

OIT PPM News - All projects should be updated with current information by 11/11/11.

Daptiv PPM - OIT's new project and portfolio managment system

Training and Support

OIT Project and Portfolio Management should be:
Per the OIT Project & Portfolio Management Workshop, August 2011

• Realistic - The tools and processes we use to improve our management of projects needs to be practical and fact-based.

  • We need to prioritize projects with respect to resource constraints and institutional priorities - and use a consistent methodology for that process.

  • We need to understand the resource requirements for projects and to identify any resource bottlenecks. Decisions concerning what we can and cannot do should be based on evidence - not guess-work.

  • We need measurable results. We need the ability to determine the success or failure of our efforts and any corrective measures that we take.

• Consistent -

  • We need to implement “right-weight” processes for managing projects and resources so we can gain the most benefit with the least overhead.

  • We need to be flexible. The amount of administration and documentation that we employ in pursuit of better planning will need to be modified as we learn from experience.

  • We need to be consistent in the way we manage projects so we can communicate with each other clearly and coordinate our work effectively.

• Transparent - Improved visibility into all projects - transparency within the organization and across stakeholders.

  • We need a central place to view all currently active projects across the division so everyone in the division can have a clear view of organizational priorities and constraints.

  • We need to be able to analyze how we spend our time so we can identify opportunities for increased efficiency and free up time for innovation

  • We need to provide the opportunity for teams and individuals to provide visibility so that people can help one another

Dr. Hoit wants us to improve process where needed - not just replicate current processes in new tool.

OIT Organizational Resilience Services Programs