New campus imaging system coming April 21

The Controller’s Office, Materials Management and the Office of Information Technology will begin implementing a new campus imaging system at 3 p.m. on Friday, April 18. The new system, used to store small purchase invoices, PCard receipts and travel travel documents, will be available on Monday, April 21.

The implementation will impact the barcode cover sheet used to scan small purchase invoices, travel reimbursements and PCard Statements through the Wolfcopy (copier) multi-function device. The upload feature for small purchase invoices, travel authorization and reimbursement documents also will be unavailable during the implementation.

Make sure you scan or upload all documentation by 3 p.m. on Friday, April 18. After this date, the barcode cover sheets and PCard Statements (printed on or before April 18) will become inactive and cannot be used to scan documentation.

On Monday, April 21, a new barcode cover sheet and PCard Statement will be available for campus printing and scanning and will reference “Revised 4/19/2014” in the upper right corner of the document.

Additional note: Documents sent to the wrong copier button (Voucher/Travel vs. PCard Statement) on the Wolfcopy (copier) multi-function device will not be processed by the new system.

Please contact Yvette Walker if you have any questions concerning small purchases and travel documents and Ashru Shah for questions concerning PCard statements.