The University Data Management Regulation requires each campus dean and vice chancellor to review and certify on an annual basis their staff’s security access to each of these enterprise systems: Student Information System (SIS), Human Resources (HR) and Financial. Due to the impact of COVID-19, the review and certification are being combined for all three systems again this year.
Your review and certification of user access to the systems are critical to ensure the safeguarding of university data against unauthorized use, disclosure or modification, and damage or loss. As a dean or vice chancellor, you have primary responsibility to determine the appropriate degree of security access for your employees and to ensure their compliance with access security standards.
To review your staff’s security access to the SIS, HR or Financial systems, use the following online reports:
- Web Security Report via the MyPack Portal. Click on the NavBar compass icon (upper right corner) and then select Identity Management, Security Access/SAR and the appropriate Security Report button: six-digit or four-digit OUC level. The security report shows both active and inactive employees who are currently assigned to a specific department and have access to the systems.
- Web Security Exceptions Report displays individuals who have security access to your department and have either transferred to another department or have left the university.
Changes or deletions that need to be made to the employee’s access profiles for the SIS, HR or Financial systems should be entered using the SAR application in the MyPack Portal. Click on the NavBar compass icon (upper right corner) and then select Identity Management, Security Access/SAR and SAR. For an individual who is no longer in your department, contact the individual’s new department to request access changes or to remove access. Department contacts can be found using the SAR Approver Lookup link at the bottom of any SAR page.
Once you have reviewed the security access for your staff and submitted the appropriate changes, certify your review by completing the 2021 Student Information Systems, Human Resources and Financial Security Profile Certification form and submit it to OIT Security and Compliance by Friday, Oct. 29.