Evaluation – Scoring and Classification

Scoring

It is important to score all projects while in the early stages of planning or proposing a project. By scoring your project you can get a better idea of how viable and worthwhile the project is. Below is a suggested guideline for scoring your project that considers the benefits and value of the project as well as the confidence in the project overall.

Simply enter a score for each criteria based on the scoring scale, then multiply each score against the weight to get a weighted score. You can evaluate your projects based on this score (out of a possible total of 63) using any preferred methods.

scoringmatrix

Scoring Criterion

Benefits or Value Provided

  1. Strategic Alignment – How much alignment with the strategic goals
  2. Customer Value – The value provided to the university, a college or a specific department
  3. Mandatory – Is this a mandatory project, perhaps related to a compliance issue, and what is the risk of not complying with the mandate.

Confidence Level

  1. Costs – How many costs are known at the initiation phase
  2. Resource Utilization – The number of units involved (a measure of complexity)
  3. Time – The opportunity cost or inability to take on some other project

 Classificationcomplexityvsvalue

Using the unweighted scores from the scoring matrix, you can determine the value ranking and confidence level of your project. Use the
following formulas to determine these values:

Value = (Strategic Alignment + Customer value + Mandatory score) / 3

Confidence = (Costs + Resource Utilization + Time) / 3

 

To classify your project, you will plot these scores on the Project Complexity vs Value chart seen on the right. Then, based on which quadrant your project scores in, you can view your project’s classification based on the table below.

 

 

Quadrant

Implication

Inference

Project Governance
Top Right
Quadrant
Quick wins
High Value and less risk
Structured Project Management
Project workbook, monthly Dashboard reporting
Steering committee for decision
Bottom Right
Quadrant
Complex projects that require high governance
High Value but several unknown risks
Structured Project Management
Detailed documentation
Establish formal team, roles and responsibilities
Top Left
Quadrant
Do only if resources are available
Lower Value and lower risk
Basic project management portfolio representation
Bottom Left Quadrant
Hold off for further investigation
Lower Value and higher risk
Project should not be initiated
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