NC State IT Purchasing Program

As of July 1, 2010, purchasing procedures cover all desktop and laptop computers being bought with state appropriated funds at NC State and other UNC institutions.

To save money on IT purchases and support, take advantage of the combined purchasing power of the UNC System, and meet the requirements of  North Carolina legislation, UNC General Administration (UNC-GA) recently announced  the launch of a new bulk IT purchasing program called the Combined Pricing Initiative (CPI). The CPI is scheduled to take effect  on July 1, 2010. NC State, like all schools in the UNC system, is required to particpate in this new  program.

While this program offers the opportunity for the university to save significant money on equipment and support, it will require the campus to change purchasing procedures significantly.   NC State’s Purchasing Department, the Office of Information Technology and others on campus are working to develop easy-to-use processes. Your cooperation will be appreciated.

Background information:
UNC-GA CPI announcement to Chancellors and UNC CIOs – includes attachment with references to state law (05/05/2010, PDF, 276KB)
NC State memo from CIO and CFO to deans, directors, and department heads

An overview of the  IT purchasing program at NC State

  • Initially, only desktop and laptop PCs are covered by this program
  • for a range of standard desktop and laptop computer configurations intended to meet diverse computing needs while also reducing the total cost of ownership. EPEAT/Energy Star requirements are also included for energy conservation. See the most recent  UNC Task Group – Spreadsheet of Computer Specifications, Standard Options and Optional Services (released 04/08/2010, XLSX, 32KB).
  • For all purchases with state appropriated funds, purchases may be made  only from the approved CPI “Preferred Vendors,” currently Dell and Lenovo. Apple products may be purchased but are not yet part of the CPI program.  Campus purchasers not using state funds may also use this program.
  • Only purchases of the standard configurations are allowed, except when non-standard configurations are required for special research, teaching, or administrative needs. The total expenditure for exceptions may not exceed 20% of the total of state funds actually used for PC purchases. An exception process is being developed: all non standard purchases must be approved through this process prior to being ordered. See DRAFT Campus Purchasing Exception Process for NC State (5/18/2010 DRAFT, PDF, 70KB).
  • Purchasers will be required to use the MarketPlace e-procurement system rather than purchase orders (POs), vouchers or campus Pcards.