Redesign IT Governance IT Strategic Initiative

Overview

The review and refinement of the current IT governance processes is an initiative that focuses on the evolution of IT and the community it serves. The goal is to develop a more effective and efficient governance model with clearly defined roles and responsibilities that may include simplifying committee structures, leading to expedited reviews, recommendations, and decisions. In addition to more clearly defining the governance process–versus advising or oversight of areas that are operational in nature–this initiative will attempt to ensure that key stakeholders are involved in any refined governance processes.

Progress

May 25, 2018, from the Interim Report

The IT Governance steering team completed the design of a new IT governance structure. The new design aligns IT governance with the mission and business of the university rather than organizing by technology domains.

  • A key change is the separation of governance functions from service advisory and service operations functions and a proposed framework for these non-governance functions.
  • In addition, the team produced a supplementary report clarifying the relationship of IT governance to information security governance.
  • The next phase of the project will be the Mechanics phase led by a cross-section of the IT, research and academic communities. This phase will include:
    • Developing charters and membership for the IT governance committees and subcommittees
    • Completing work on a scorecard, which can be used by service owners and the campus community to determine when a project or policy should seek IT governance review

Developing the business and administrative processes needed to create a sustainable and successful IT governance process.

April 5, 2017

In fall 2016, the Revise IT Governance Steering Team turned in its draft proposal to Dr. Hoit. The team has since met with him this spring to get his perspective on refinements and next steps. They plan to reconvene in two working sessions including Dr. Hoit to finish up this phase. The result will likely be a more iterative plan that focuses on modifications to the existing governance structures than the initial proposal presented.

August 26, 2016

During the 2015-16 year, the Revise IT Governance Steering Team underwent a change in leadership, with Debbie Carraway now chairing the initiative. The team has evaluated other universities’ models and reviewed a variety of literature. They have also met with chairs of the existing IT governance committees and sub-committees. They are working on recommendations for a high-level governance structure and composition of the membership based on university roles.