Effective 10 a.m. on Monday, Aug. 1, the Office of Information Technology (OIT) and University Data Stewards, Trustees and Custodians for student, employee and financial data will require Google 2-Step Verification for:
- Google Apps accounts of users who have significant access to Ultra-sensitive or Purple data (e.g., Social Security numbers, credit card data); and
- Google generic accounts of owners or official contacts who have access to Ultra-sensitive or Purple data.
The university is constantly inundated with cyber attacks such as phishing that target sensitive university data. This requirement will provide extra protection for some of the university’s most sensitive data elements.
While the scope of this requirement is currently limited to users with significant access to the most sensitive data, OIT and the data stewards strongly recommend that everyone with access to any level of sensitive data enable Google 2-Step Verification. See Determining Sensitivity Levels for Shared Data and the Data Sensitivity Framework.
Generic Account Owners / Contacts With Access to Purple Data
To view the generic accounts for which you are listed as an owner or contact:
- Log in to Web Registry.
- Under My Services, click on Google Generic Accounts to view those assigned to you as an official contact.
To avoid any confusion, please coordinate the 2-Step enrollment process with others in your area who are also listed as contacts.
Current 2-Step Verification on Google Accounts
If you already have Google 2-Step enabled on a Google Apps or a generic account that you own or manage, no further action is needed.
No 2-Step Verification on Google Accounts
If you do not have Google 2-Step enabled on a Google Apps or a generic account that you own or manage, you will need to enroll them in 2-Step Verification before Aug. 1 to avoid any disruption with these accounts. In order to regain access, you will have to contact the NC State Help Desk staff to be enrolled.
For enrollment instructions, see Google 2-Step Verification. For best practices, see Google Generic Account.
For more information on this requirement, see:
HELP
To receive help with activating 2-Step Verification on your Google generic account or your own Google Apps account, stop by one of OIT’s informal Q&A drop-in sessions in Room 106 of the Avent Ferry Technology Center on:
- Tuesday, July 19 – 10 a.m. to noon
- Tuesday, July 26 – 1 p.m. to 3 p.m.
- Thursday, July 28 – 10 a.m. to noon
Email help@ncsu.edu with if you have any questions.