A revised version of the System Access Removal Procedures for Separating Employees is now available via a comprehensive website. 

These procedures provide detailed information to securely manage access to data when an employee leaves a campus department or university, including:

• A referenced asset and system tracking form to track an employee’s access to university assets.
• Instructions to remove access to various entities and systems such as campus Unity accounts, email, calendars, G-Suite and network files, personally owned devices, and applications. 
• Instructions to handle rapid and sensitive separations.
• Instructions to remove access for employees who are transferring to another campus department, remaining as a student, or both. 

The key to successfully remove access from a separating employee is to promptly involve university management; college, division and department human resources personnel; and appropriate IT staff.

If you have questions regarding the System Access Removal Procedures for Separating Employees procedures, contact the NC State Help Desk at help.ncsu.edu or 919.515.4357 (HELP).