10 to 7 year change in central email archive

Effective Sept. 1, the central archive duration for all university email changed from 10 years to seven years, as approved by the NC State Executive Officers in consultation with the Office of General Counsel.

All mail automatically stored by Postini — NC State’s central email archiving system — before Sept. 1 will be retained for 10 years. All email archived on or after Sept. 1 will be retained for seven years.

No action is necessary by you unless you have an external requirement (e.g., required by a grant) to archive project-associated emails for longer than seven years. If you do, then you will need to archive project-associated emails dated Sept. 1, 2012 or later, so that you can retrieve them, if needed, after they are deleted from the seven-year central archive.

For more information about Postini and university records retention and personal email sent and received on university computers, visit Central Email Archiving and Retention Services or Office of General Counsel’s Legal FAQs.