System Access Removal Checklist aids separating employees and their supervisors

When an employee resigns or separates from the university, many departmental actions are triggered. To ensure systems access to employee data is properly managed during this transition, OIT has updated the university’s System Access Removal Checklist.

This Checklist helps supervisors preserve access to employees’ electronically stored information, systems and applications, which may include, but not be limited to: email, Google docs, items stored on departmental file shares, account names, encryption keys, and associated encryption passwords.

Some of the recent updates to this Checklist include:

Supervisors should review all checklists when employees announce their separation and take special note of what is not available after an account is deactivated. OIT and HR also recommend that supervisors involve their departmental IT support early in the separation process to help identify stored items and points of access. The practical guidance in these documents will help both the supervisor and the employee make a smooth organizational transition.