The University Data Management Regulation requires each campus dean and vice chancellor to review and certify on an annual basis their staff’s security access to these campus enterprise systems: the Student Information System (SIS), Human Resources (HR) System and Financial (FIN) System. 

Review and certification of user access to these systems are critical to ensure the safeguarding of university data against unauthorized use, disclosure or modification, and damage or loss. As a dean or vice chancellor, you have primary responsibility to determine the appropriate degree of security access for your employees and to ensure their compliance with access security standards.

To review your staff’s security access to the SIS, HR and FIN systems, use the Security Report and the Security Exceptions Report in the MyPack Portal.

• Open the MyPack Portal and click on the NavBar compass icon (upper right corner).
• Select Identity Management.
• Select Security Access/SAR.
  • Select the Security Report-Dept-6-digit or Security Report-Unit 4-digit OUC level.
    The security report now shows both active and inactive employees who are currently assigned to a specific department and have access to the systems.
  • Select Security Exceptions Report.
    This security exceptions report displays individuals who have security access to your department and have either transferred to another department or have left the university.

Changes or deletions that need to be made to the employee’s access profiles for the SIS, HR and FIN systems should be entered using the SAR application in the MyPack Portal.

To access the SAR application:

• Click on the NavBar compass icon (upper right corner).
• Select Menu and then Identity Management.
• Select Security Access/SAR and then SAR.

For an individual who is no longer in your department, contact the individual’s new department to request access changes or to remove access. Department contacts can be found using the SAR Approver Lookup link at the bottom of any SAR page. Please note that you must be logged into the NC State Virtual Private Network to access the SAR application from off campus.

Once you have reviewed the security access for your staff and submitted the appropriate changes, please certify your review by completing the 2023 Student Information Systems (SIS), Human Resources (HR) and Financial Security Profile Certification form and submitting it by Friday, Nov. 17.

If you have any questions or concerns, contact the NC State Help Desk via the NC State IT Service Portal or at 919.515.HELP (4357).