Inserting files using Google Drive
This week, Google Inc. will begin rolling out a new feature that provides Google Apps @ NC State users the ability to quickly insert a file using Google Drive into an email without leaving Gmail. This feature offers users several advantages over an email attachment:
- Using Google’s new compose and reply experience, you can now email files up to 10 GB in size, since you’re technically sending a link to the file instead of actually inserting the file into the email or attaching it. Attachments are actually embedded in the email, which counts toward your 25 MB email size limit.
Note: While the maximum inserted email file limit is 10 GB, you are also limited by the amount of storage space available in your Google Drive. Currently, Google Drive space in Google Apps @ NC State is limited to 5 GB of non-native Google files (e.g., Word files, PDF documents) per account, and there is no option to purchase additional space at this time.
- You can restrict or revoke access to the files before and after sending them.
- You can make changes to the files after you send them, and the recipients will always have the most current version.
Once this new feature is available, you’ll see the Google Drive icon (with hover text of: “Insert files using Drive”) in the Composer toolbar. For more information about this feature, including how to share the inserted Google Drive files in different ways, visit Share Settings for Files Inserted From Google Drive. For available training sessions, visit OIT Technology Workshops and Training.