System Access Request

The SAR (System Access Request) system automates the approval process that was previously handled by ASAP for granting and revoking user access to applications, principally HR, FIN and SIS. This system allows access to be granted immediately after the last approver authorizes the request. Please be aware that requests will no longer be reviewed by Security prior to access being granted or revoked, so be sure to check requests for accuracy before submitting or approving, and attend one of the SAR training classes (see below).


How to access SAR and the Web Security Reports using the PeopleSoft “fluid” navigation:

1) Login to the MyPack Portal.

2) Select the compass icon in the far right of the MyPack Portal banner.
PeopleSoft compass icon

3) Select “Navigator”.
Navigator

4) Select “Identity Management”.
Identity Management

5) Select “Security Access / SAR”.
Security Access : SAR

6) Select the desired tool or report from”Security Access / SAR” menu.

SAR Menu


SAR Compliance Verification warning:

Sometimes, during the SAR request entry process, you’ll see a warning show up in the first tab about the compliance not having been completed. If that warning is shown in big red letters, please do not submit the SAR request, because it will be held up indefinitely. That warning is the first indication that the ISA (Information Security Acknowledgement) form has not been filled out by the recipient of the access requested through the SAR request. The steps to sign and submit the ISA form are given below.

The second place where you’ll get an indication that the ISA form has not been signed by the requestee, is once the SAR request has been submitted. Even if all approvals are granted for the request to be completed, the SAR request will be held up indefinitely. At that time, the only recourse is to send an email to oit_idm_access_mgmt@help.ncsu.edu with the name of the requestee, the SAR request number that is held up, and then only when indicated to do so, entering a new SAR request for the requestee, after the requestee has signed and submitted their ISA form as given below.

An Information Security Acknowledgement (ISA) form must be signed and submitted prior to submitting a SAR.  This electronic form is located on the MyPack Portal under the “For Faculty & Staff” tab.  The SAR system can be accessed under Campus Resources – Security Access / SAR (see below).

NOTE:  Temporary workers or contractors who do not have access to the MyPack Portal can print the ISA form (referenced in REG 08.00.03 – Data Management Procedures) and submit a signed copy to their management.

Steps to access the ISA form:

1) Login to the MyPack Portal.

2) Select the Employee Self-Service option in the middle of the MyPack Portal banner at the top of the page.

Fluid menu > Employee Self-Service

2) Select the first option, “Personal Details”.

4) In the “Personal Details” page, the ISA form is available by clicking on the last option in the navigation bar on the left side of the page.


 

Training

SAR TRAINING for campus Requestors and Approvers is usually scheduled once every two months based on need and interest. Please visit the REPORTER website to view available classes and to sign up for a training slot that best fits your schedule.

SAR Training Manual [.pdf] (07-Feb-2011)

Scheduled Downtime, Notices, Info etc…

Check Notices for technical issues and scheduled downtime information.

Documentation

Compliance (or ISA) Form –To be completed online-

Portal > Employee Self-Service > Personal Information > ISA Form.

Travel Instructions

SAR Access to Individually Identifiable ClassEval Results (22-Sep-2009)   

eProcurement (MarketPlace) Procedures SAR (08-Jul-2009)

WRS Payroll Reports SAR (06-Mar-2009)

Basic Financial Roles for SAR

Basic HR Roles for SAR 

Basic Student Roles for SAR 

IDT Instructions for SAR Requests (06-Mar-2009)

Campus Application Abbreviations (25-Sep-2008)

Contact Us

Please send any questions to: oit_idm_access_mgmt@help.ncsu.edu.