Enterprise Applications Committee

Purpose / Mission

The Enterprise Applications Committee (EAC) provides guidance for major applications and tools that affect key university business processes. The committee considers and recommends enterprise IT needs and requirements that align with the university strategic plan and future trends in higher education. The committee consults on priorities for the implementation and continuing evolution of the applications and services that support key university business processes.

Membership (Google sheet)

Agendas/Minutes (Google Drive)

Guiding Principles

  •  IT should enable students, faculty and staff to accomplish their functions with more flexibility and functionality. It should strive to adhere to Universal Design principles.
  • IT should reduce the administrative burden on the university’s faculty, staff and students.
  • IT services should be sustainable, affordable, secure, flexible and supportable.
  • Enterprise solution design is a collaborative effort between IT and the university’s business and academic units.

Scope

  • Evaluate and propose forward-looking IT-related opportunities that are aligned with the university’s mission, goals, and priorities.
  • Evaluations and advice go beyond the traditional ERP applications (e.g. HR, Finance, SIS), to include other services and applications that support university business processes such as research, student success, and facilities technology..
  • Consider areas of broad functional need where there may be local solutions but could benefit university-wide process/solution that may be leveraged by multiple units.
  • Bring forward needs for new services or service improvements to streamline university business processes and reduce administrative burden
  • Evaluate opportunities to minimize duplication of campus IT services and applications used for university business processes.
  • Provide counsel on resource prioritization in cases where there is resource contention that cannot be resolved at a lower team level or for projects impacting multiple systems (major upgrade schedules, portal changes, integrations, etc.).
  • Review proposed new implementations, platform changes, large application level changes as well as large functional changes that are anticipated and provide advice and proposed directions.
  • Consider policy and strategic initiatives related to university business, evaluating input from steering teams, data stewards and service teams, and provide recommendations to the SITC, vice chancellor for IT and the Chancellor’s cabinet.
  • Refer items to one of the enterprise application steering teams, or, if needed, create a working group to consider specific issues as appropriate.
  • Review initiatives, projects, policies or strategy proposals that meet the thresholds defined in the IT Governance Scorecard. Ideas can be referred to the EAC from university entities including but not limited to:
    • The data stewards involved with enterprise applications
    • The enterprise application service owners
    • The Strategic IT Committee
    • Enterprise application steering teams
    • Appropriate other University governance bodies