Email Forwarding

Forwarding all your messages

  • The Office of Information Technology recommends that you keep all your work- or student-related email in your G Suite account ( instead of forwarding it to a private address.
    NOTE: Be sure to check your address for official university announcements. These are sent only to your address. 
  • This offers several advantages; e.g., when you share a G Suite Docs file, you’ll be using your address and not a private one.
  • However, if you decide to forward your NC State Gmail, see Automatically forward incoming emails to another account.
  • It is also possible to forward email by using filters in Gmail.

Forwarding individual messages

  • Always verify a message before you forward it.
    • Before forwarding an “urgent” message, first take a few moments to see if it is true.
    • Top 10 sites to debunk internet hoaxes offers a list of reliable fact-checking sites that debunk numerous hoaxes.
    • Go to one of those sites, enter some key words or phrases from the message, and search to see if it is a hoax.
  • Explain a forwarded message.
    Include a brief introductory note explaining why you are forwarding the message.
  • Clean up a message before you send it.
    • Don’t forward the entire message as is.
    • If a message is worth sharing, it’s worth cleaning up first.
    • Remove previous recipients’ names, email addresses, and >>> symbols.
    • Copy only the part you want to forward and send it in a new email.
  • Maintain privacy with the BCC option.
    Maintain your recipients’ privacy by putting all their addresses in the BCC field instead of the TO or CC field.